Job Description

LEMG is one of the premier event production and audio-visual experts in the industry. We offer everything from site planning, event design, lighting, sound, video, projection, staging, decor, show producers, and technicians. As a second-generation firm, our decades of experience and commitment to our industry is second to none. LEMG can handle all aspects of planning and implementation for any kind of event; whether a conference, convention, trade show, corporate meeting, or live event.

Who we're seeking:

• Detail oriented
• Passion for follow-through
• Spreadsheet enthusiast
• Must be able to thrive in role with minimal supervision
• Good communication skills (email, text, phone, and in-person)
• Excellent time management
• Adaptive to different team members; will be supporting multiple project managers
• Knowledge of common AV industry equipment and procedures is a bonus , but not required
• Knowledge of room drawing software (Social Tables, Room Viewer, etc) is a bonus , but not required

Job Description: Project Management Administrator

REPORTS TO: Director of Project Management

Overview: Assists the Project Management department with day to day administrative tasks necessary for a successful workflow. The ideal candidate will be highly organized, tech-savvy, a good communicator, and ready to jump in wherever is needed.

Responsibilities:

Core Duties

• Assist with freelance technician coordination, scheduling, and communication updates utilizing LEMG's crewing software, Lasso.
• Confirm travel arrangements for freelance technicians and LEMG staff traveling to out of town shows (or non-local crew on Charlotte based shows)
• Secure Labor Hands for show by requesting quotes from the local IATSE, Labor Vendors, and/or LEMG part-time staff.
• Obtain quotes for cross rentals and confirm logistics with vendor upon PM approval
• Update Weekly Production Grid spreadsheet with confirmed schedule and cross rental details
• Create and update POs in IntelliEvent as labor and cross rentals are confirmed
• Support Director of Project Management with routinely reviewing gear shortages in LEMG's quoting software, IntelliEvent
• Update Google Drive and Budget Tracker spreadsheet with quotes, invoices, and documented expenses as they are confirmed
• Assist with Venue coordination including dock access forms, on-site rentals, and COIs
• Communicate any time-sensitive updates with Warehouse & Logistics team in lieu of PM being on-site for a separate project
• Research local AV companies for upcoming out of town shows
• Assist with the creation of the Show Book
• Assist with the documentation of Close of Show Notes
• Work alongside PM to keep Finance updated pre and post show on anticipated expenses

Additional Duties

• Assist with uploading event photos to the LEMG drive
• Assist with updating venue information to the LEMG drive

This position is based in our Charlotte, NC office and requires a full-time, in-person presence. The employee will receive health benefits (100% employee paid by LEMG), paid time off/holidays, a 401(k) plan, a company computer, an iPad, and a monthly cell phone stipend.

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